Weekly timesheet calculator: hours and pay for the week
Type your start and finish times for each day and any unpaid break. The calculator adds up your hours for the week, counts a shift past midnight to its finish, and works out your pay before tax at your hourly rate.
Worked out for the example. Change the boxes to make it yours.
| Mon 5 Oct | 7.5 hours (30 min break) |
|---|---|
| Tue 6 Oct | 7.5 hours (30 min break) |
| Thu 8 Oct | 8 hours (30 min break) |
| Fri 9 Oct | 7.5 hours (30 min break) |
| Sat 10 Oct | 4 hours |
| Total for the week | 34.5 hours |
| Gross pay at $26.50 an hour | $914.25 |
- A break you are paid for (usually a 10-minute rest break) is not taken off. Leave it out of the break box.
Free on every plan. Your account adds this week's shifts to Your Timesheets, after asking, and keeps every change you make from then on.
How the hours are worked out
For each day, the calculator takes the time between your start and your finish and subtracts your unpaid break. A finish earlier than the start is read as the next morning, so a 22:00 to 06:00 night shift counts as 8 hours. The week's total is the sum of the days, and pay is that total multiplied by your hourly rate, before tax.
Which breaks to take off
Part 6D of the Employment Relations Act 2000 gives you rest breaks and meal breaks, and Employment New Zealand says employers must pay for rest breaks but do not have to pay for meal breaks; some agreements pay them. For a full working day that usually means two paid 10-minute rest breaks and one 30-minute meal break. Only take the unpaid time off. Our article on rest and meal breaks in New Zealand explains how many breaks a shift of each length carries.
Overtime and the minimum wage
New Zealand law sets no overtime rate. Employment New Zealand says payment for extra hours has to be agreed, and can be built into a salary or paid at the normal rate, but every hour worked must be paid at least the minimum wage: $23.95 an hour for adults from 1 April 2026, or $19.16 for the starting-out and training rates. The calculator warns if your rate is below the adult rate.
Why keep your own record
Your employer must keep a wages and time record, and you can ask to see it. A record you made on the day is what you compare it with when a payslip looks short. Keeping your own timesheet covers what to write down and why.
Questions
How do I work out hours on a timesheet?
Subtract the start time from the finish time, then take off any unpaid break. 9:00 to 17:00 with a 30-minute meal break is 7.5 hours. Add the days together for the week.
How do I count a night shift that goes past midnight?
Count it to its finish the next morning. 22:00 to 06:00 is 8 hours, less any unpaid break. The calculator does this when the finish is earlier than the start.
Are breaks paid in New Zealand?
Rest breaks are paid (Employment Relations Act 2000, Part 6D). Employment New Zealand says employers must pay for rest breaks but do not have to pay for meal breaks, so a meal break usually comes off your hours unless your agreement pays it.
What is the minimum wage for each hour?
From 1 April 2026 the adult minimum wage is $23.95 an hour, and the starting-out and training minimum wage is $19.16 an hour.
What happens when I save the week?
Your account opens Your Timesheets and asks before adding anything. Logging hours is free on every plan, and every change you make afterwards is kept on our database.
Sources
- Employment Relations Act 2000, Part 6D: rest breaks and meal breaks.
- Minimum Wage Order 2026 (SL 2026/16), in force 1 April 2026.
- Employment New Zealand: working overtime or extra shifts.
- Employment New Zealand: rest and meal breaks.
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