A resignation letter only has to say three things: that you are resigning, your last day, and that you will hand over well. Fill in the boxes and the letter writes itself.
Filled in with an example. Type in the boxes to make it yours.
Wednesday 30 September 2026
Dear Mere Walker,
Please accept this letter as my resignation from my position as Business Analyst at Kauri Point Bank. In line with my employment agreement, my last day will be Friday 30 October 2026.
Thank you for the chance to lead the reporting project.
I will do everything I can to make the handover smooth, and I am happy to help train whoever takes over.
Kind regards,
Sam Hollis
Tell your manager in person or on a call first, then send the letter the same day so the date is in writing. Check your employment agreement for your notice period and count it from the day you resign.
Keep it short and positive. A resignation letter is not the place for complaints: if something needs raising, raise it separately.
More on this: How to resign in New Zealand: notice periods and a resignation letter that works
Keep every letter with the job it belongs to: jobtracker.co.nz is free while you're between jobs. See all the letter templates.