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Free timesheet templates for NZ employers
Weekly and fortnightly staff timesheets, made for New Zealand: start and finish times, a split shift, the unpaid meal break, public holiday hours and a line for each signature. The Excel files add up the hours for you; the PDFs are for printing.
- No account, no emailDownload, change and share them freely
- Made for New ZealandBreaks, split shifts and public holidays
- The hours added upIn Excel, shifts past midnight included
- Ready to signA line each for the employee and the manager
Then a line each to sign for the employee and the manager, and how to fill it in.
- Weekly, ExcelMonday to Sunday. Type the times and the hours, the week's total and the public holiday hours work themselves out..xlsx, 8 KB
- Fortnightly, ExcelFourteen days from the Monday you enter, with a total for each week and for the fortnight..xlsx, 9 KB
- Weekly, PDF to printOne A4 page, landscape, for a clipboard or the ute. Seven days, totals, two signatures..pdf, 67 KB
- Fortnightly, PDF to printOne A4 page, landscape, fourteen days with a line for each week's total..pdf, 73 KB
What each column is for
- Start and finish, and a second start and finish. The second pair is for a split shift, such as an early clean and an evening one, so both stretches land on the same day.
- Unpaid meal break, in minutes. It comes off the hours. A paid rest break stays in, so there is a column to note how many were taken, which Employment New Zealand calls good practice to record.
- Hours worked. Worked out to two decimal places, ready to multiply by a rate. A shift past midnight counts correctly.
- Public holiday. Answer Yes and the day's hours appear in their own column. Hours worked on a public holiday are paid at least time and a half, and working one that would otherwise be a working day earns an alternative holiday (Holidays Act 2003, sections 50 and 56).
- Site, job or project, and notes. Where the work was done and anything payroll should know.
- Signatures. The employee and the manager each sign and date the sheet, so a disagreement about hours is settled the week it happens, not a year later.
Questions
Do I need an account to download them?
No. They are free files, with no account and no email address asked for. Use them, change them and share them.
Are timesheets a legal requirement in New Zealand?
The hours worked each day in each pay period are. Employers must keep them in the wages and time record under section 130 of the Employment Relations Act 2000. A timesheet is the usual way to collect them, and our wage and time records checklist lists the rest of the record.
How long should I keep completed timesheets?
At least 6 years. An employee can ask for any part of their wages and time record from the last 6 years, and Employment New Zealand says to keep records for 6 years, even after someone leaves.
Are paid rest breaks taken off the hours?
No. A paid rest break stays in the hours worked. Only an unpaid meal break comes off, which is why the template has a column for it in minutes.
What about a shift that runs past midnight?
The Excel templates work it out: a start of 22:00 and a finish of 6:00 is 8 hours. Put the hours on the day the shift started.
When the sheets stop coming back on Friday
A template works well for a few people. Once you are chasing sheets, retyping them and guessing at a smudged finish time, Team timesheets does the same job on each person's phone: hours by person, project and task, every change kept and dated, and a CSV ready for your payroll. It is not free: $6.99 a seat a month or $59.88 a year, GST included, at least 3 seats, with no trial. Each person chooses whether to share their hours with you.